This cheat sheet will help HR professionals use ChatGPT to save time and increase efficiency. It provides tips and prompts for carrying out a range of tasks.
Recruitment and onboarding
- Job description creation
Prompt: “Generate a job description for a [job title] position that includes responsibilities, qualifications, and benefits.”
- Candidate screening question
Prompt: “List key interview questions for a [job title] position that assess both technical skills and cultural fit.”
- Onboarding checklist
Prompt: “Create a comprehensive onboarding checklist for a new hire in the [department name] department.”
Employee relations and communication
- Job Policy explanation
Prompt: “Explain the company’s [specific policy] in simple terms for an employee handbook.”
- Conflict resolution guidance
Prompt: “Provide steps to handle a conflict between two employees over [specific issue].”
- Feedback email
Prompt: “Draft a constructive feedback email to an employee who has been underperforming in [specific task/area].”
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Training and Development
- Training programme outline
Prompt: “Outline a training program for new managers, including key topics and activities.”
- Employee development plan
Prompt: “Create a personalised development plan for an employee looking to advance from [current position] to [desired position].”
- Quiz for training module
Prompt: “Generate a 10-question quiz for a training module on [specific topic].”
Performance Management
- Performance review template
Prompt: “Provide a template for conducting annual performance reviews.”
- Goal setting
Prompt: “Suggest SMART goals for an employee in the [job title/department].”
- Recognition email
Prompt: “Draft an email to recognise and congratulate an employee for their exceptional performance on [specific project/task].”
Administrative tasks
- Leave approval email
Prompt: “Compose an email approving a leave request for [employee name] from [start date] to [end date].”
- Policy update announcement
Prompt: “Write an announcement to inform employees about a recent update to the [specific policy].”
- Event invitation
Prompt: “Create an invitation for a company-wide event celebrating [specific occasion].”
Data management and analysis
- Employee survey questions
Prompt: “Develop a set of questions for an employee satisfaction survey.”
- HR metrics report outline
Prompt: “Outline a report structure for presenting quarterly HR metrics to the executive team.”
- Exit interview questions
Prompt: “List important questions to ask during an exit interview.”
